Chandigarh, May 24 – The Haryana Government has notified the Model Online Transfer Policy under Articles 162 and 166 of the Constitution of India, a progressive initiative to ensure fair, transparent, and efficient employee transfers across government cadres. Effective immediately, the policy aims to enhance administrative efficiency and job satisfaction through a merit-based online system. A notification to this effect was issued by Chief Secretary Sh. Anurag Rastogi.
The policy covers employees in cadres with 50 or more sanctioned posts, excluding All India Services, Haryana Civil Services (Executive Branch), and Allied Services, unless exempted by the Human Resource Department (HRD). Smaller cadres with fewer than 50 posts may be included at the competent authority’s discretion. All cadre posts, including headquarters positions, are part of the transfer drive. Within 15 days of notification, departments must publish a list of covered cadres, specifying Prescribed Tenure, Minimum Tenure, and Unit, with provisions for periodic revisions with HRD approval.
According to the policy, Post allocations are based on a composite merit score out of 80 points. Age contributes up to 60 points, calculated as age in days divided by 365 (up to four decimal points). For example, a 40-year-old employee scores approximately 40 points. Up to 20 points are awarded for special circumstances: 10 points for all female employees; 10 points for female employees who are unmarried and over 40, widows, divorced, or judicially separated; 10 points for male employees who are divorced, widowers with minor children, or judicially separated with minor children; 5 points for employees whose spouses work in State or Central Government if the transfer reduces posting distance; 10 points for spouses of military or paramilitary personnel; 10 points for employees or their immediate family with debilitating disorders (certified by authorized medical boards like AIIMS or PGI Chandigarh); 10 points for those with 100% differently abled or mentally challenged children; and up to 20 points for employees with disabilities under the RPWD Act 2016, based on disability percentage starting from 40%.
Qualifying debilitating disorders include Chronic Heart Diseases (e.g., Cardiomyopathy, Heart Failure), Chronic Cardiac Dysrhythmias, Interstitial Lung Disease, Cystic Fibrosis, Cirrhosis of Liver, Chronic Renal Failure, Epilepsy, Paraplegia, Quadriplegia, Hemiplegia, Parkinson’s Disease, Degenerative Disorders of the Nervous System (e.g., Motor Neuron Disease), Chronic Demyelinating Disorders, Autism Spectrum Disorders, Cerebral Vascular Accident, Multiple Sclerosis, Myopathies, Thalassemia, Haemophilia, Aplastic Anaemia, all types of Cancer, Schizophrenia, AIDS, and Organ Transplants (Heart, Liver, Kidney, Lung, Intestine). Valid medical certificates from authorized institutions are required for this.
Apart from this, an employee who has been awarded major penalty under HCS (Punishment & Appeal) Rules, 2016 shall invite a penalty of -10 marks during the currency of the punishment.
Ensuring more transparency
Transparency is ensured through the publication of cadre details within 15 days, with the online system minimizing subjectivity. The policy supports employees with personal challenges, such as women, those with medical conditions, or disabled children, enhancing access to preferred postings. Departments must comply with the 15-day deadline, and employees should ensure documentation like medical certificates.
Employees may file grievances within 15 days of order issuance, but only after joining at the new place of posting. Complaints must be submitted through intraHaryana.nic.in, and will be addressed within the same time frame.
Administrative Powers and Relaxation
The Chief Minister retains the authority to relax or modify provisions in public interest or administrative exigency. The Human Resources Department will also be the final authority on clarifications.
General online transfers will be made preferably once in a year. However, transfer/posting necessitated
by promotion, direct recruitment or administrative exigencies, can be made anytime with the prior approval of the Chief Minister.
Repeal of Earlier Guidelines
All previous transfer policies, including the General Principles for Online Transfers (2020) and related departmental notifications, stand withdrawn from the date of this notification.
Rationalization Process
The department will undertake rationalization to redistribute or ascertain the number of posts in any unit based on administrative requirements and efficiency. This entire stage will be completed within 15 days. Within first 7 days, the department will undertake the preliminary rationalization exercise. There may be a possibility that the number of employees posted in any unit are in excess of the administrative requirement. Such surplus employees will be required to participate in the ongoing transfer drive. Amongst such surplus employees, the employee with the longest stay shall have to participate in the transfer drive. In case where more than one employee are
having the same period of stay, then the younger employee shall have to participate in the transfer drive. Further surplus employees, who belong to the Protected Category shall not be transferred without their consent subject to the condition that not more than 50% of such excess employees in that unit belong to the Protected Category.
The new Model Online Transfer Policy reflects the Haryana Government’s commitment to ensuring fair, technology-driven governance. All departments have been instructed to complete the integration and publication of cadre-specific details promptly to facilitate the successful rollout of the new policy.